Wedding Countdown Checklist

One Year

Take a tour of the Lodge and have an initial meeting with your Wedding Coordinator
Decide what time of year you would like to have your wedding, and ask for a list of available dates
Read through your Wedding Information Package
Choose a wedding date
Submit the $5000 deposit and sign your contract

Finalize your guest list at the Lodge & decide who goes into which guest lodge, who will receive a room with an ocean view, and who will need a suite with a pull-out couch (families with small children, for example)
Send out invitations
Be sure to include the Lodge’s website on your invitation, with instructions for your guests to call us directly to book their accommodations
Organize additional accommodations nearby (if your wedding party is larger than 45-50 guests)
Meet with potential vendors: florist, hair & makeup, photographer, musician/DJ, wedding cake bakery, wedding commissioner, wedding supply rentals (chairs, chair covers, tables, tents/canopies)
Arrange for taste testing of possible menu & wine options

Decide on your menu & inform your wedding coordinator
Keep an accurate count of your RSVPs and any dietary requirements your guests may have
Contact the Front Desk to check in on your rooming list
Communicate which rooms you are paying for

Put together an itinerary for your day
Using your RVSPs, begin creating your seating plan
Plan how you will indicate food selections for each guest
Ask those you wish to give speeches or toasts to prepare something
Your final menu & wine selections are due, as well as your expected number of guests
Your second deposit is due, which includes final numbers of guests and final choices on food & beverage, costs, taxes, gratuities, all accommodations booked by the wedding couple, and any empty rooms.
Contact your wedding coordinator to discuss organizing any group or private activities before or after the wedding date, such as kayaking, zodiac trip, hiking etc.

Submit your final guest numbers, seating plan, and itinerary to your wedding coordinator
Assign small tasks to family and friends: cake & flowers pick-up, decorations & centrepieces, place cards & seating chart, slide show & music, guest book, etc.