Wedding Countdown Checklist

Yellow Roses in the Lodge Garden   A Wedding Candy Bar   Campfire on the Beach

One Year

  • Take a tour of the Lodge and have an initial meeting with your Wedding Coordinator
  • Decide what time of year you would like to have your wedding, and ask for a list of available dates
  • Read through your Wedding Information Package
  • Choose a wedding date
  • Submit the $5000 deposit and sign your contract


Six Months

  • Finalize your guest list at the Lodge & decide who goes into which guest lodge, who will receive a room with an ocean view, and who will need a suite with a pull-out couch (families with small children, for example)
  • Send out invitations
  • Be sure to include the Lodge’s website on your invitation, with instructions for your guests to call us directly to book their accommodations
  • Organize additional accommodations nearby (if your wedding party is larger than 45-50 guests)
  • Meet with potential vendors: florist, hair & makeup, photographer, musician/DJ, wedding cake bakery, wedding commissioner, wedding supply rentals (chairs, chair covers, tables, tents/canopies) 

Three Months

  • Make your final decisions on vendors and submit appropriate details & contracts


Two Months

  • Decide on your menu & inform your wedding coordinator
  • Keep an accurate count of your RSVPs and any dietary requirements your guests may have
  • Contact the Front Desk to check in on your rooming list
  • Communicate which rooms you are paying for


Six Weeks

  • Put together an itinerary for your day
  • Using your RVSPs, begin creating your seating plan
  • Plan how you will indicate food selections for each guest
  • Ask those you wish to give speeches or toasts to prepare something
  • Your final menu & wine selections are due, as well as your expected number of guests
  • Your second deposit is due, which includes final numbers of guests and final choices on food & beverage, costs, taxes, gratuities, all accommodations booked by the wedding couple, and any empty rooms.
  • Contact your wedding coordinator to discuss organizing any group or private activities before or after the wedding date, such as kayaking, zodiac trip, hiking etc.


Two Weeks

  • Submit your final guest numbers, seating plan, and itinerary to your wedding coordinator
  • Assign small tasks to family and friends: cake & flowers pick-up, decorations & center pieces, place cards & seating chart, slide show & music, guest book, etc.


Day of Arrival

  • Check-in at 3:00pm
  • Have a meeting with your wedding coordinator to go over the details of the day
  • Make sure your slide show and music equipment is tested out
  • Relax and enjoy yourself!